IPoS applies a concept of integrated project and process management on the basis of the IPMA and PM² Methodology: Both process and project management is engaged in the preparation and implementation of research and action projects.
The project and process management division at IPoS is administers knowledge and operates science management, equally reflected and incorporated in preparation and implementation of projects.
At institutional level, the division handles a diversified portfolio comprised of public and private, domestic and international grantors. Projects are implemented with a multitude of partners from different countries.
As an interface between institutional administration and project management, the IPoS project and process division is in charge of identifying, planning, organising, and controlling the implementation of projects at two levels: Ensuring compliance with formal requirements as well as content-based diligence and quality management.
IPoS has established a comprehensive project and process management system that serves as an interface between institutional administration and project-related aspects. IPoS’ project and process division aims at guaranteeing the smooth operation of all activities and in particular of research and action projects to support implementation of actual core tasks and the parties to achieve the best possible results.
The project management at IPoS acts according to the basic principles of identifying – planning - organising - monitoring - controlling.
Project management at IPoS is based on internationally recognised project management principles, including the International Project Management Association (IPMA) standards.
IPoS Project and Process Management supports in addition to the daily work processes, identification of suitable project tenders, preparation of project proposals, implementation of projects and project completion as well as constant expansion and maintenance of the network and work according to the following priorities:
In order to guarantee success of research projects, a good and structured communication is necessary. A well-functioning, effective communication between all parties involved in a project is even more: the key to success.
In Project Management, it is utmost important to analyse communication channels and communication flow inside and outside the project and, as far as possible, to optimise it. This is important at the time of a preliminary analysis.
Communication can have a positive, easy-to-understand language, personal and social skills, feedback techniques, well-prepared and transparent work documents, well-defined project goals and milestones.
All of this is part of IPoS Project and Process Management
Risk and Chance Management
IPoS acts on the principle of identifying risks at an early stage and develops appropriate mitigation measures. The risk-centred culture of IPoS provides to each party involved the opportunity to address risks and concerns at any time. In addition, the IPoS pursues the stratagem of a pronounced opportunity management, which includes constant evaluation of the actions and their permanent development, also through targeted pursuit of new approaches, options and ‚thinking out of the box’. The link between risk management and opportunity management forms the core of this focus. In every early recognised risk one often finds a chance. IPoS implements this approach in a targeted manner.
Continuous institutional development and optimisation is a central goal of IPoS. In order to achieve this, IPoS recognizes the importance of a pronounced quality management with the support of its Project and Process Management. The aim here is to optimise communication structures, professional solution strategies, to maintain or increase the satisfaction of partners, employees and clients and to standardise certain actions and work processes, documentation as well as the internal processes of the organization in order to achieve the best results possible.
Closely linked to the aim of supporting optimal communication during a project’s implementation is the further focus: Interface Management. Here the approach is pursued to avoid critical situations caused by interfaces and to ensure that processes run as smooth as possible.
Among others, this is accomplished by the IPoS Project and Process Management by: Coordination, integration and reduction of interfaces in order to achieve the common aims in the best possible way.
Especially with the connection of science and teaching, the Project and Process Management of IPoS sees Knowledge Management as an important part of his work. The knowledge acquired in IPoS is organisationally anchored in Knowledge Management processes as part of the Project and Process Management.
In addition to the use of the IPoS Project and Process Management at the IPoS daily administration and in the implementation of research projects, IPoS Project and Process Management is available to all partners and interested parties as a contact point for any kind of upcoming assistance needs – also in the form of trainings and consulting.